• 2015 Learning Spaces Proposals for Student Computing Fees: RFP Process and Guidelines

Each year, a Request for Proposals is sent out to University of Utah Colleges, Interdisciplinary Programs, and Libraries to request funding from the Student Computing Fees collected from Fall, Spring, and Summer Semesters.



Priority 1. Broad Impact – Software, audiovisual upgrades, and computer labs that support a large number of students on campus and contribute to quality teaching and learning experiences.

Priority 2. Common Resources – The use of campus services that are provided centrally rather than unnecessarily duplicating infrastructure and software costs within colleges and departments. Please refer to the Common Resources information page to review services that are currently provided by UIT and other organizations (some for free, others at cost). This priority also relates to the installation and use of standardized audiovisual classroom technologies. Please review a list of the Standard Specifications for base, mid and high-level audiovisual classrooms, as well as cost estimates for each.



Requests typically:

(1) …may include classroom technology purchases and maintenance (software, computers, printers, computer lab installations, etc.).

(2) …should not be used for other purposes including salaries, building facilities repair & maintenance, computers or tablets used by faculty or administration, furniture, training/professional development, or periodical and database subscriptions.

(3) …should not include requests for refurbishing general-use classrooms that are already centrally managed and maintained by the University. To review a list of designated general use classrooms, reference the University of Utah list of Centrally Managed Classrooms.



We are currently accepting Spring 2015 proposals for student computing fees to be used for college learning spaces.

Below is this year’s process for requesting Student Computing Fee funds for supporting computer labs and teaching technologies. These funds are now overseen by the Teaching & Learning Portfolio. This group will review proposals and make funding allocation recommendations, replacing the SCAC and eClassroom proposals from years past.

Important Dates

  • Intent to Apply is due on Friday, January 23, 2015
  • Two open houses will be held to answer questions regarding the proposal process:
    • Tuesday, January 27, 2015 10:00am – 11:00am. HSEB 3420
    • Wednesday, January 28, 2015 4:00pm – 5:00pm. MLIB 1705E
  • Proposals from colleges are due on Friday, February 27, 2015

Note:  Failure to send an email of intent by the due date will disqualify a proposal.

Proposal Process Overview

  • Email a message of Intent to Apply to spaces-proposals@utah.edu.  The message should include the college name and contact information for the person coordinating the proposal for your college.
  • The Request for Proposal format and program guidelines document will be emailed to those who have completed the Intent to Apply notification email requirement.
  • Members of the Teaching & Learning Portfolio will review proposals. Award decisions are expected to take place by early May 2015.

General Guidelines

The Student Computing Fees Learning Spaces funding program is open to all Colleges that provide computing services to students. Colleges should submit a single proposal covering all departments within the college.

For interdisciplinary programs that involve more than one college, the colleges should coordinate with the program director who will be responsible for managing the program to submit one single proposal. Please note that the interdisciplinary programs should have been approved by the Board of Regents in order to be considered.

Requests should include both computing labs and classroom technology upgrades.  Computing lab requests in past years were reviewed by the SCAC committee.  Classroom technology upgrades were covered by eClassroom funding.  This year, these two processes will be combined. Proposals will be reviewed by the Teaching & Learning Portfolio; a group of deans, associate deans, and professors who make strategic decisions that support the University’s mission for teaching and learning.

Priorities for College Learning Space Requests

In this RFP, we are particularly interested in proposals that align with one or more of the following strategic priorities:

Priority 1

  • Broad Impact – Software, audiovisual upgrades, and computer labs that support a large number of students on campus. Also labs and classrooms that are publicly accessible and scheduled through the registrar’s office.

Priority 2

  • Centralized Resources – The use of campus services that are provided centrally rather than duplicating infrastructure and software costs within colleges and departments. Please refer to the Centralized Resources page to see the technologies that are already provided by University IT Services. This priority also relates to the use of standardized audiovisual classroom technologies. The TLT web site has a list of the standard specifications for base, mid and high-level audiovisual classrooms.

Priority 3

  • Quality Teaching & Learning Experiences – Promoting the success of the University of Utah students by providing learning spaces that provide high quality learning experiences. This priority also includes the use of classroom technologies that optimize faculty instruction time.


  1. You do not need to include requests for refurbishing general use classrooms which are centrally managed and maintained by the University. To a view a list of the general use classrooms navigate to the TLT website on the Centrally Managed Classrooms page.
  2. Please include a request for maintenance money.  In years past, maintenance money was provided automatically.  This year, we are asking you to determine an estimated amount of money needed to replace equipment that breaks unexpectedly through the year. Please provide a justification for your estimation. Please keep in mind that the total amount of money available for maintenance funds has been reduced by 55%.
  3. If the college will provide matching funds, please let the TL Portfolio members know about this in the narrative of your proposal.
  4. These funds are to be used for classroom technology purchases and maintenance. These funds are not to be used for other purposes including salaries, facilities repair & maintenance, faculty computers or tablets, furniture, and periodical or database subscriptions. If your requests depart from these guidelines, you need to justify the exception in the proposal.

More details about the changes voted in by the TL Portfolio are listed here:


We expect many of you will have questions with these changes.  If you do, please feel free to contact us at spaces-proposals@tlt.utah.edu.  We will also be happy to address your questions at the Open House session or set up an appointment to discuss your particular circumstances.