• 2016 Learning Spaces Proposals for Student Computing Fees: RFP Process & Guidelines

Each year, a Request for Proposals is sent out to University of Utah Colleges, Interdisciplinary Programs, and Libraries to request funding from the Student Computing Fees collected from Fall, Spring, and Summer Semesters.

 

   2016 GUIDELINES FOR LEARNING SPACE PROPOSALS

 

DATE: January 2016

FROM: Teaching & Learning Portfolio Governance Committee
Co-Chair: Martha Bradley, Dean of Undergraduate Studies
Co-Chair: Wayne Samuelson, Vice Dean of Education, School of Medicine

RE: 2016-2017 Learning Spaces Funding Proposals for Student Computing Fees 

We are currently accepting Spring 2016 proposals for student computing fees to be used for college learning spaces within the University of Utah.

The Student Computing Fees Learning Spaces funding program is open to all Colleges, Libraries, and Interdisciplinary Programs at the University of Utah.

Colleges must submit a single proposal covering all departments within a college.

For Interdisciplinary Programs that involve more than one college, the colleges should coordinate with the program’s managing director to submit one proposal for an interdisciplinary program. Please note that interdisciplinary programs must be an approved program by Utah’s State Board of Regents in order to be considered for a funding award.

Learning spaces funds from Student Computing Fees are provided for computing labs and classroom technology upgrades. In past years, computing lab requests were reviewed by the Student Computing Advisory Committee (SCAC), while classroom technology upgrades were covered by eClassroom funding. Last year, and continuing into this year, these two processes are combined.

Proposals are reviewed by the Teaching & Learning Portfolio; a group of deans, associate deans, and professors who make strategic decisions that support the University’s mission for teaching and learning. A Task Force is appointed by the Portfolio Committee to interview proposal applicants and summarize requests; members of this Task Force are drawn from IT professionals across campus.

This year’s invitation for proposals is being sent to college deans and their IT directors, directors of interdisciplinary programs, as well as library directors.

 

(A) IMPORTANT DATES 

  • Proposals from colleges are due by 5:00PM on Friday, February 26th, 2016
  • Two open houses will be held to answer questions regarding the proposal process:
    • Wednesday, January 27th, 2016 10:00am – 11:00am. HSEB 3430
    • Thursday, January 28th, 2016 4:00pm – 5:00pm. MLIB 1705 (Faculty Center)

 

(B) SUBMISSION & REVIEW PROCESS 

For 2016, proposals are submitted entirely through an online form, rather than as separate Word, Excel spreadsheet, or PDF documents.

Online Submission Form for
Learning Spaces Student Computing Fees Proposals

A link is provided on the first page of the online form to review a brief set of instructions on how the form is structured, and how to edit, save, and submit your work. That link is also directly below:

Instructions to Start, Edit & Save an Online Proposal 
for the Learning Spaces Student Computing Fee Awards

 

(C) TYPES OF REQUESTS

Your proposals for 2016-2017…

(1) …may include classroom technology purchases and maintenance (software, computers, printers, computer lab installations, etc.).

(2) …should not be used for other purposes including salaries, building facilities repair & maintenance, computers or tablets used by faculty or administration, furniture, training/professional development, or periodical and database subscriptions.

(3) …should not include requests for refurbishing general-use classrooms that are already centrally managed and maintained by the University. To review a list of designated general use classrooms, reference the University of Utah list of Centrally Managed Learning Spaces Currently Installed with A/V Equipment.

 

(D) REQUESTING MAINTENANCE FUNDS

In years past, requests for “maintenance” money were evaluated and awarded separately from a proposal’s project line items. This year, we ask that anything you normally consider as maintenance be included as regular line item requests, either as part of an individual project or as a project itself. Either way, for any request labeled as maintenance, we must ask that you detail what particulars are covered and their associated costs.

 

(E) PRIORITIES FOR LEARNING SPACE FUNDING REQUESTS

In this RFP, we are particularly interested in proposals that align with one or both of these strategic priorities:

Priority 1. Broad Impact – Software, audiovisual upgrades, and computer labs that support a large number of students on campus and contribute to quality teaching and learning experiences.

Priority 2. Common Resources – The use of campus services that are provided centrally rather than unnecessarily duplicating infrastructure and software costs within colleges and departments. Please refer to the Common Resources information page to review services that are currently provided by UIT and other organizations (some for free, others at cost). This priority also relates to the installation and use of standardized audiovisual classroom technologies. Please review a list of the Standard Specifications (foundation levels) audiovisual classrooms, as well as cost estimates for each.

 

(F) LAST YEAR'S SPEND

It is extremely helpful if you submit your own spreadsheet or text document itemizing how you actually spent last year’s allocation to your college, library, or interdisciplinary program. The Proposal Online Form includes a feature in which you can attach additional resources and documents. Please attach an itemization of last year’s spend.

 

(G) QUESTIONS

If you have questions about the Learning Spaces funding requests, please feel free to contact us at spaces-proposals@utah.edu.  We will also be happy to address your questions at our Open House sessions or set up an appointment to discuss your particular circumstances.

PDF OF PRESENTATION TO IT PROFESSIONALS MEETING (2016-02-03)

PDF OF THE 2016 OPEN HOUSE PRESENTATION

VIDEO RECORDING OF OPEN HOUSE PRESENTATION (2016-01-28)

 

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