• For Online Program Coordinators - New Semester Course Checklist

This knowledge article is written specifically for Program Coordinators of UOnline Programs of Study. It reviews the steps to be taken when copying an existing course into a new semester.  

If you are a faculty or instructor of a regular Canvas course, please read this article: 

REUSE CONTENT • Instructor Checklist: Import an Existing Canvas Course for a New Semester

If you are a Program Coordinator for UOnline Programs of Study, please use the following instructions when preparing a version of an existing course for a new semester.

  Prototype Sub-Account Maintenance

We ask that you simply leave this area completely alone—it's an emergency house for the original course.

 

  Master Sub-Account Maintenance and Copying Courses for a New Semester

Housed in the "Master" folder are the "Sources" for the courses to be imported into each semester's new instances for those courses. They need to be changed each time the course is taught so all instructors are using the same course, and anything that has been recently fixed/changed will be in the new course.

Many specifics about Reusing Course Content can be reviewed in this article:

REUSE CONTENT • Instructor Checklist: Import an Existing Canvas Course for a New Semester

Here are the checklist items specifically intended for Online Program Coordinators.

The online coordinator needs to determine which current, live course will be the Master Course. You may want to have both a 12-week and 16-week Master Course, if applicable.

 

To replace a Master Course, follow these steps:

  • Go to the current Master Course
  • Click Settings
  • Click Reset Course Content
  • Import your latest and greatest course and don't worry about the dates. Just be sure the semester is listed as default

 

Time to export to the new, live course?

  • In the empty course, click Settings
  • Click Import Content
  • Click Copy a Canvas Course
  • Type the name of the Master Course
  • Click All Content
  • Click Adjust events and due dates, but don't trust that this action will make the dates accurate in the new course

 

Now that you have the new, live course with content:

  • Check the accuracy of dates for breaks and holidays in the modules.

  • If the module headers or individual pages contain dates, change those.

  • If the source course had pre-planned announcements (like reminders of assignments, or information to be released at specific times), check the release dates for accuracy.

  • Update the instructor contact information, including the preferred method of communication, and update the virtual office hours information.

  • If there are course-specific feedback items (such as a module-final recap video of student progress), remove them or put placeholders in, or add new placeholders for the new semester!

  • Update any syllabus info in both the paper copy and the syllabus page, being especially careful with the dates.

  • Any custom left-hand navigation items will be broken (from the re-direct tool) and will need to be manually deleted and re-installed. Follow the instructions to re-install the re-direct tool in the following article:
    Customize the Left-hand Navigation Links in a Canvas Course

  • Groups will need to be manually added to the course in order for group assignments or discussions to work. Follow the instructions in the following article:
    How to Fix Imported Group Assignments in a Canvas Course

  • Check that the html at the very bottom of the page (helpdesk info) is the following:
    <div id="footer_fp_uofu"></div>    
    Using this html code will ensure the correct helpdesk info is always updated and current, so after it's in the Master Course, it will never need to be updated again.

  • Every link in the whole course needs to be checked and proofed—do the videos work? Are the readings there?

  • If there is no introduction video for the current instructor, consider getting one recorded before the start of the semester.

  • Publish!

 

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