• 2017 Learning Spaces Proposals for Student Computing Fees: RFP Process & Guidelines

Each year, a Request for Proposals is sent out to University of Utah Colleges, Interdisciplinary Programs, and Libraries to request funding for University Learning Spaces from the Student Computing Fees collected from Fall, Spring, and Summer Semesters.




DATE: January 3, 2017

FROM: Teaching & Learning Portfolio Governance Committee
Co-Chair: Martha Bradley, Dean of Undergraduate Studies
Co-Chair: Wayne Samuelson, Vice Dean of Education, School of Medicine

RE: Spring 2017 Learning Spaces Funding Proposals for Student Computing Fees 

The Learning Spaces-Student Computing Fees funding program is open to all Colleges, Libraries, and Interdisciplinary Programs at the University of Utah.

Colleges must submit a single proposal covering all departments within a college.

For Interdisciplinary Programs that involve more than one college, the colleges should coordinate with the program’s managing director to submit one proposal for an interdisciplinary program. Please note that interdisciplinary programs must be an approved program by Utah’s State Board of Regents in order to be considered for a funding award.

Proposals are reviewed by the Teaching & Learning Portfolio; a group of deans, associate deans, and professors who make strategic decisions that support the University’s mission for teaching and learning. A separate Task Force is appointed by the Portfolio Committee to interview proposal applicants and summarize requests; members of this Task Force are drawn from IT professionals across campus.

This year’s invitation for proposals is being sent to college deans and their IT directors, directors of interdisciplinary programs, as well as library directors.


  1. Email notification sent to college deans and IT professionals about the Spring 2017 funding round
    • Week of January 3, 2017
  2. Applicants with an "Intent to Apply" send email to spaces-proposals@utah.edu including the name, uNID, and contact information for the lead applicant(s) submitting a college proposal
    • Deadline: Jan 9, 2017
  3. Colleges complete and submit online proposals
    • Applications open from Jan 9 - Feb 3, 2017
    • Deadline: February 3, 2017 at 5:00pm
  4. Open Houses to Explain Funding Process
    • HSEB 5100B from 10-11am - Jan 18, 2017
    • MLIB Faculty Center 1705F from 4-5pm - Jan 19, 2017
  5. Colleges interviewed by Learning Spaces Task Force
    • From Feb 13 - March 3, 2017
  6. Funding deliberations by Teaching & Learning Portfolio governance committee
    • From March 20 - 31, 2017
  7. Award notifications emailed to applicants
    • During April 2017
  8. Transfer of award funds to applicants
    • Last two weeks of June 2017 (end of fiscal year)



Proposals are submitted entirely through an online form, rather than as separate Word, Excel spreadsheet, or PDF documents.

Online Submission Form for
Learning Spaces Student Computing Fees Proposals

A link is provided on the first page of the online form to review a brief set of instructions on how the form is structured, and how to edit, save, and submit your work. That link is also directly below:

Instructions to Start, Edit & Save an Online Proposal 
for the Learning Spaces Student Computing Fee Awards

Proposal applicants can discuss their proposal in a 45 minute session with a special Task Force whose members are drawn from campus IT Professionals from Feb 13-March 3, 2017. Notification about appointment sign-ups will be emailed shortly after the closing date for proposal submissions.

Funding deliberations are conducted by the Teaching & Learning Portfolio governance committee from March 20-31, 2017.

Award notifications are emailed to applicants during April 2017.



Prioritized funding will go to projects that directly contribute toward student success across the institution. College/Department-specific technology requests are also accepted with good supporting rationales and, when possible, with matching funds from the college. By University policies, certain items cannot be paid out of Learning Spaces funds. See the document below for a chart of funding priorities.

Learning Spaces Funding Priorities for Spring 2017



We ask that anything you normally consider as maintenance be included as regular line item requests, either as part of an individual project or as a project itself. Either way, for any request labeled as maintenance, we must ask that you detail what particulars are covered and their associated costs. Maintenance includes support contracts and warranties.



Please submit your own spreadsheet or text document itemizing how you actually spent last year’s Learning Spaces-Student Computing Fees award to your college, library, or interdisciplinary program. The Online Proposal Form includes a feature in which you can attach such resources and documents. 



Projects that are college/department or discipline-specific, or are limited in their application, are encouraged to provide matching funds. Indicate in your application the projects that are discipline specific and for which you are supplying at least part of the funds.



If you have questions about the Learning Spaces funding requests, please feel free to contact us at spaces-proposals@utah.edu.  We will also be happy to address your questions at our Open House sessions or set up an appointment to discuss your particular circumstances.


Three additional articles may be of interest with regards to Learning Spaces at the University of Utah:

Review Common IT Resources for Campus: Software | Equipment | Services

Review Standard Configurations for Audio-Visual Equipped Learning Spaces (Foundation Levels)

Review UofU List of A/V Equipped Learning Spaces & Classrooms

University of Utah WiFi Coverage Survey (building by building)